PRIVACY POLICY

THE ROTARY CLUB OF THE PLAINFIELDS, NJ

Introduction

The Rotary Club of the Plainfields, NJ and Rotary Plainfield-North Plainfield, Inc. (individually or collectively, the “Rotary Club”) respect your privacy and are committed to protecting it by complying with this privacy policy (“Policy”). Safeguarding the data entrusted to our care by our club members, program participants, and others is of the utmost importance to us.

This Policy describes our practices for collecting, using, protecting, disclosing, and disposing of personal data. It also describes the types of data that we may collect from you or that you may provide to us when you:

• Visit our website, www.RotaryPNP.org (“Website”)
• Join or maintain membership in this Rotary Club
• Interact with Rotary District 7475, Rotary International (“RI”), The Rotary Foundation, and partner organizations
• Register for or attend events we host
• Use our services
• Participate in our programs

Data We Collect About You and How We Collect It

We collect several types of personal data, including information by which you could be personally identified, such as your name, postal address, email address, telephone number, gender, financial data, or other sensitive information that might identify you (“personal data”).

We collect data from the following people:

• Users of our Website
• Members of the Rotary Club and its Rotaract clubs
• Members of Interact clubs, if the Interactors’ parents or legal guardians have consented
• People who participate in Rotary Club programs, such as Rotary Youth Leadership Awards (if applicable, with the consent of parents or legal guardians)
• Donors to Rotary Plainfield-North Plainfield, Inc.
• People who participate in Rotary Club events

We collect this data:

• Directly from you when you provide it to us
• From RI or from Rotary District 7475, The Rotary Foundation, and partner organizations

Data You Provide to Us

We collect personal data you provide when you interact with our Website or with the Rotary Club, including any interaction offline or in person, such as when you:

• Contact this Rotary Club to make an inquiry, including an inquiry about membership
• Join this Rotary Club or any associated Rotaract or Interact club
• Register on DACdb.com
• Use services on our Website, including:
  • Donating to the Rotary Club’s foundation
• Register for Rotary Club events
• Provide personal data on paper forms
• Submit applications for programs such as scholarships

Usage Details, IP Addresses, Cookies, and Other Technologies

As you interact with our Website, we may automatically collect data about your equipment and your browsing actions and patterns.

How We Use Your Personal Data

We use the personal data about you that we collect or that you provide to us to:

• Present our Website and its content to you
• Perform our core business purposes, including:
• Fulfilling the Rotary Club’s obligations to its members, program participants, and other individuals and entities, such as:
• Processing financial transactions
• Supporting Rotary Plainfield-North Plainfield, Inc., including fundraising efforts
• Facilitating event planning
• Communicating key organizational messages through Rotary Club publications and other materials
• Supporting the programs and members of the Rotary Club
• Complying with legal requirements

Disclosure of Your Personal Data

We may disclose aggregated data about our users, or data that cannot be used to identify any individual, without restriction.

We may disclose the personal data that we collect or that you provide as described in this Policy to:

• Rotary International, to meet Rotary Club membership and program requirements (read Rotary’s privacy policy at org/privacy)
• Rotary District 7475, to meet program requirements and other obligations (read District 7475’s privacy policy at www.njrotary.org).

We may also disclose your personal data:

• To comply with a court order, law, or legal process, or respond to a government or regulatory request
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of members, participants in this Rotary Club’s programs and events, this Rotary Club, Rotary District 7475, RI, or others

Other than as indicated above, we will not disclose your personal data to anyone or any entity outside of Rotary International, Rotary District 7475, our Rotary Plainfield-North Plainfield, Inc. foundation, or this club and its members.

Disposing of Your Personal Data

This Rotary Club retains personal data identifying you for as long as necessary in the circumstances — for instance, as long you are a member of a club or have a relationship with this club, or as may be needed to enforce or defend contract claims or as is required by applicable law. Personal data that we no longer need will be disposed of and/or anonymized so you can no longer be identified from it.

Choices About How We Use and Disclose Your Personal Data

We have created ways for you to control the use and disclosure of your data.

For tracking technologies and advertising: You can set your browser to refuse all or some cookies or to alert you when cookies are being sent. If you disable or refuse cookies, note that some parts of the Website may be inaccessible to you or may not function properly.

Accessing and Correcting Your Personal Data

You may request access to your personal data, or ask for a correction or deletion, by:

• Emailing the club secretary at secretary@rotarypnp.org
• Using the Contact form on www.rotarypnp.org

 We may not accommodate a request to change or delete data if we believe the change or deletion would violate any law or legal requirement or cause the data to be incorrect.

Children

Our Website is not intended for children. We do not knowingly collect personal data from or about children without parental consent. Children should not use or provide any personal data on our Website, or on or through any of its features, register on our Website, make any purchases through our Website, use any of the interactive or public comment features of our Website, or provide to us any personal data about yourself, including your name, address, telephone number, email address, or any screen name or user name. If we learn that we have collected or received personal data from a child, we will delete that personal data. If you believe we might have any personal data from or about a child, please contact us at secretary@rotarypnp.org.

Changes to Our Privacy Policy

The Rotary Club may change, add, or remove portions of this Policy at any time. These modifications shall take effect immediately on being posted on this page. The date the Policy was last revised is noted at the bottom of the page. It is your responsibility to review this Policy for any changes.

Contact Information

If you have any questions about our Rotary Club’s privacy protection practices, please contact us at RotaryPlainfields@gmail.com.

 Last modified: January 4, 2023